Part-time Office Administrator

PEI Business Women’s Association is seeking a professional and qualified team player as its part-time Office Administrator to conduct day-to-day office administrative duties, assist other PEIBWA staff members, and support special projects. This position is based at the PEIBWA  Charlottetown office, 20 hours per week. Salary dependent on skills & experience.

Reporting to the Executive Director, these are the responsibilities of this position:

• Provide administrative support as needed to the Executive Director, including assistance with regular reporting to funders and to the PEIBWA Board of Directors.

• Support the accounting process as acting as a liaison between the organization and accounting services. Prepare and make all bank deposits.

• Provide financial information to the PEIBWA team accurately and in a timely fashion.

• Organize and participate in in-person or online team meetings.

• Answer phones and check email, providing information in a professional manner and/or directing inquiries to the appropriate staff members.

• Maintain and manage G Suite and other software programs as the organization’s Administrator.

• Track upcoming community events and maintain a shared community events calendar to be referenced by all PEIBWA staff.

• Maintain an effective, confidential, and accountable filing system for PEIBWA documents and records..

• Assist all staff in the planning and execution of PEIBWA events, communication, and other tasks as directed by the Executive Director..

• Assist the Business Development and Membership Officer in maintaining good communication with members using the Wild Apricot customer relationship management system. 

• Maintain the PEIBWA online lending library of resource materials and oversee the lending process to members.

• Manage the booking & use of PEIBWA rental spaces.

• Order office supplies, maintain inventory, and ensure a professional office environment.  

• Other duties as required by the Executive Director.

Formal Education/Training Required:

Office Administration training or equivalent work experience (minimum 3-5 years). Experience working with non-profit organizations, bookkeeping, and/or accounting experience would be considered an asset.

A keen interest in supporting the needs of women in business. Motivated and eager to build upon their own knowledge through continuous learning.

Excellent troubleshooting skills. A self-starter who can prioritize tasks and juggle multiple projects while meeting deadlines. Self-directed and comfortable working with minimal supervision.

Intermediate to advanced skills in MS Office, particularly Word and Excel. Able to navigate online and utilize Dropbox and GSuite. Experience with or willingness to learn and use online team collaboration tools such as Slack, Google Teams, Sharepoint, etc.

Knowledge of customer relationship management system; experience using Wild Apricot, in particular, would be an asset.

Excellent oral and written communication skills with an eye for detail. 

Get along with supervisors and co-workers; respect the leadership of the organization; work collaboratively and harmoniously as part of a team; and deal effectively with situations that involve attitudes, opinions and feelings of others.

Reliable and client-focused. 

Qualified applicants should forward an electronic resume and cover letter to PEI Business Women’s Association at office@peibwa.org with “Part-Time Office Administrator” in the subject line.

DEADLINE FOR APPLICATIONS IS MONDAY, MARCH 22ND, AT 5:00 P.M.

Thank you to all that apply; however, only those that are selected for an interview will be contacted.