Micro Grant: Frequently Asked Questions

Who can apply?

The grant is open for application to PEIBWA members in good standing who are residents of PEI.  This includes members who are students, small business, and business categories. You do not need to have a business already up and running - if you are at the idea stage, you are welcome to apply too! 

Non-profit organizations, community organizations, and municipalities are not eligible.  Annual memberships start at $25 for students, and membership fees can be claimed as an expense in your application if required. 


How do I apply?

All applicants must submit a proposal through the online application form. Here you will need to provide the following:

  • Contact Information
  • Stage of business
  • Barriers, challenges, and successes so far
  • The proposed activities and goals
  • Estimated expenses to achieve those goals

Note: Applicants will receive an email confirmation that their application has been received. Applicants will be advised by email by June 30 on whether they are successful or not in this round. 


Who is reviewing the applications?

An Advisory Board will review your submission. These confidential Board members are selected based on industry experience and knowledge. Your application and the supporting materials should provide them with all of the information they need to know about you and your proposal.

Note: The Directors and Staff of PEI Business Women’s Association do not sit on any of these Boards. In addition, all Board members go through a screening process to ensure that no conflicts of interest are present while judging applications.


Where does the grant fund come from?

The grant funds are generated through fund-raising activities coordinated by PEIBWA, and may also include donations from private individuals or businesses. There is no government involvement, oversight, or funding for this program. Management and administration is provided by PEIBWA staff and Board, and by volunteers from the community.  The fund originated as a scholarship fund supported by the annual 'Ultimate Girls Night Out' event, and now by 'Camp Dynamo' and our Symposium. In 2016 the Board approved a reallocation of the funds to a micro-grant program as it was more aligned with the Association mandate and membership needs. 

 If you are interested in supporting this funding program, we would be pleased to accept donations specifically for the fund, which can increase the number of grants we can allocate and the long-term sustainability of the program.  Please contact Hannah Bell to discuss.

Note: PEIBWA is a non-profit organization, but we are not a registered charity and so cannot issue charitable donation tax receipts. We can issue receipts for business expense purposes. 


What will the grant fund?

Examples of eligible activity under this program include but are not limited to:

  • Business registration fees

  • Promotional Video / Photography
  • Design (Logos, Branding)
  • Printing Costs (business cards)
  • Web Development, domain name registration
  • General marketing expenses (advertising, social media support, etc.)
Funds can be used for any expense related to starting or growing your business. 

What won't the grant fund?

  • The fund cannot be used to pay down debt or for illegal activities.
  • In order for expenses to be covered by the grant, they must be incurred after the closing date for applications (June 17 2016) - Exceptions will be made for PEIBWA membership fees.


What happens if my application is successful?

1.    You will be notified by PEI Business Women’s Association.

2.    You will be asked to visit the PEIBWA office and sign a “Letter of Acceptance/Funding Agreement.” This must be completed within thirty (30) days of receiving your acceptance notification.

3.    Successful applicants will receive 75% of the eligible expenses for the approved budget within 30 days of PEI Business Women’s Association receiving their Letter of Acceptance/Funding Agreement.

4.    After the project is completed (as per applicants “suggested” completion date) you have 60 days to submit a “Completion Report”, as well as, all financial documentation to the PEI Business Women’s Association office. If you cannot submit your Completion Report within this timeframe, you must inform the Executive Director prior to the deadline to request an extension. Failure to do so could result in forfeit of final payments and could jeopardize future funding.

5.    The remaining 25% of the grant will be paid out within 30 days of the Completion Report and financial documentation being submitted and approved by the PEI Business Women’s Association office.

6.    Successful applicants will be invited to do a short presentation on the project at the PEIBWA AGM in February 2017.


If your application is not successful

You will be notified by PEIBWA by email, and will be offered feedback if available on your application. Unsuccessful applicants may resubmit eligible projects at the next grant deadline. 

What is the Completion Report?

Each project must provide a Completion Report when submitting for final payment. It is imperative for the future success of this program that PEI Business Women’s Association is able to provide a detailed report to our Board of Directors and the membership, and to any sponsors or supporters. 

A template will be provided to successful applicants along with the Funding Agreement. The report will include:

  • written summary of the project / activities
  • how the funding was used and what impact it had on your business
  • other activities including business skills training / advisory sessions 
  • copies of receipts for claimed expenses / paid invoices


Final Notes

All applications will remain confidential and on file at PEIBWA for future reference and data analysis purposes. The information provided will not be shared with any external parties without your permission.

For further questions, you may contact the PEI Business Women’s Association office at any time at 902-892-6040 or via email at office@peibwa.org


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